Student Engagement Advisory Team - Event Information Form

This form notifies Rowan University's Student Engagement Advisory Team of a planned protest, march, or other activism activity hosted by a Rowan University student organization or individual student(s). The goal is to help students hold a safe and successful event that follows campus policies while also allowing their voice to be heard. Event support is focused on safety and security of participants and the Rowan community, and is not otherwise based on the topic/subject/content of the event.

You can view sample form responses with an agenda and route map here.

Please provide as much information as possible below:

Primary Contact Person:

Name

Rowan University email address

(Cell) Phone number

Additional Contact Information:

Student Organization(s) (if applicable):

Faculty/staff advisor(s) (if applicable):

Other key student leaders:

Please note, external/community organization involvement should be limited. Event support is provided for Rowan University students/student organizations only.

Although you cannot attach files directly to this form, please paste links to Google Drive files as needed below.

Description

What are your goals?

Include an agenda/timeline if one is available.

Location

Please note that most equipment/support can only be provided on Rowan University's campus.

Where would you like this to occur?

If this is a march, please describe your proposed route.

If your event will be outdoors, please describe your rain/inclement weather plan for the event. Alternative rain dates are encouraged for all outdoor events and are preferred over rain locations, please list your rain date(s).

Audience

Who do you anticipate attending?

Rowan University students
Rowan University faculty/staff
Other (please describe):

Estimated attendance:

Proposed Date/Time

If known:

Date

Time

Equipment Needs

Equipment may be provided to Rowan University student(s)/student organization(s) on campus only, and should not be taken off campus. Lost or damaged equipment will be billed to the student(s)/group(s), and may be subject to Student Code of Conduct violations.

Acknowledgements

Please review the Student Code of Conduct and other University policies, including the Free Speech and Peaceful Assembly Policy at rowan.edu/policy.

I acknowledge that lost or damaged equipment (if any/applicable) will be billed to the student(s)/group(s), and may be subject to Student Code of Conduct (conduct rule 6) violations.
I understand that there is always a potential for counter-protestors, and that the University must equally protect their right to free speech as well.
I acknowledge, as an individual student and as representative of this group, that any Rowan University policy violations may result in sanctions under the Student Code of Conduct. This could range from probation, loss of privileges, to suspension (for example, not exhaustive) for individuals as well as student organization(s).

Once submitted, a University staff member will contact you to clarify any responses and assist you in contacting others on campus as needed to assist you in planning a safe and successful event.